Rio Arriba County Clerk's Office

 
 
Chief Deputy Clerk (right)

 

 

 

 

THE DUTIES OF THE COUNTY CLERK

  • Maintaining Public Records
  • Marriage Licenses
  • Elections
  • Clerk for the Probate Court
  • Ex-Officio Clerk of the Board of County Commissioners  

NOTICE:

    

Our recording system is down for the time being. We are unable to record any documents at this time and will advise when it is back up and working properly. We apologize for the inconvenience this may cause. If you have any Questions please contact our office at 575-588-7724 or 505-753-1780.

 

Chama Schools Special Election Standby List

Primary Election Standby List

The City of Espanola is the only Municipality in Rio Arriba County having a Municipal officer Election on March 5th 2024. 

 

Pre-Apprenticeship Program for Children ages 16-24 

 

Probate Clerk For Judge Elias Coriz will be on a schedule for Wednesdays from 1pm to 5pm. and Fridays from 1pm to 5pm. Call 505-753-1780 to make an appointment.

Please mail any and all Probate documents that need to be recorded to the Espanola office. Address 1120 Industrial Park Road Espanola, NM 87532. 

Espanola (505) 753-1780 / Tierra Amarilla (575) 588-7724

   


FAQ'S:

  • For recording information, marriage license information and other questions regarding the Clerk's Office click here: Frequently asked Questions & Answers
  • NOTE: Copies of marriage licenses are available from the County Clerk of the county where the marriage license was issued. Copies of divorce decrees are available from the District Court where the court order was filed.   For further information about these services, please contact the appropriate county clerk or district court. Rio Arriba County District Court is the First Judicial District Court

 CLERK'S NOTES:

  • Clerk staff will not conduct searches (They can provide a list of local abstract and title companies upon request).
  • Clerk staff cannot give legal advice on whether the documents you want recorded are correct, complete, or legally sufficient for your purposes (Please see an Attorney).
  • The Clerk staff will assist you in any other way possible.  We are here to record and file your documents as public record and maintain them for your future use.
  • Clerk staff will collect the recording fee payment of $25 per each set of 10 entries on any document.
  • Please add a cover letter with contact information for any recordings mailed to our office. This will ensure that the Clerk's Office is able to discuss a recording with you if needed.

MARRIAGE LICENSE REQUIREMENTS:

  • Both applicants need to be present
  • Both applicants need to be at least 18 years of age
  • Both applicants need a current legal pictured ID
  • Both applicants need an original social security card or birth certificate.
  • Fee is $25.00 
  • Parental consent with a signed and notarized affidavit from Biological parent and the original birth certificate if 16 or 17 years of age. 
  • Court order if 15 years of age
  • Marriage licenses are issued and valid immediately
  • Marriage licenses do not expire
  • Blood tests are not required
  • Marriage licenses are issued Monday thru Friday 8:00 am-4:00 pm

The license is valid anywhere in the State of New Mexico and must be returned to the County Clerk's office where it was purchased for recording purposes. Once the Clerk's Office has recorded your marriage information, the original marriage license will be returned to you. At that time you may purchase a certified copy of the marriage application. The certified copy is used by many agencies requiring proof of marriage such as the NM Social Security Office, NM Motor Vehicle, and by employers for the purpose of adding a spouse for insurance purposes.


OIL & GAS DOCUMENTS:

  1. Send in your oil and gas document via email to the below-mentioned Clerk Staff to begin calculations. This will eliminate sending your document back and forth via postal service and cutting multiple checks.
  2. Point of Contact will be Isaac Maestas
  3. Send in an excel spreadsheet of your exhibits via email. This will cut down on the turnaround time. Also, this will help the staff to accurately charge without overcharging on duplicate entries.
  4. To help you accurately calculate and/or understand the fees of your oil & gas recordings we have included the following list of entries Rio Arriba County charges for:
    • Grantor & Grantee
    • Lessor & Lessee
    • Books & Pages that are referenced in Rio Arriba County only
    • Section, Township, and Range located in Rio Arriba County only
    • Well names/ Claim names

FEDERAL VOTING ASSISTANCE PROGRAM:

Look up your Voter Informtion, Military and Overseas Voter Information, Register to Vote or Request An Absentee Ballot- Voters can contact FVAP's call center at 703-588-1584 (toll free 1-800-438-VOTE or DSN 425-1584 -or- email vote@fvap.gov or website FVAP.gov


SERVE AS AN ELECTION WORKER (Open to all qualified registered voters in Rio Arriba County):

Would you like to serve as an ELECTION WORKER on the Precinct Board? Rio Arriba County Clerk’s Office is always accepting Election Worker Forms from individuals that want to serve on the Precinct Board.

If you would like to be an Election Worker please click on the link below to get information to become an Election Worker. 


VOTER INFORMATION REQUEST:

To request Voter Registration Information/Lists an affidavit must be completed and submitted to the Clerk’s Office. Click the link for the required form:

Voter Data Request


POLITICAL SIGN ORDINANCES:


CLERK STAFF:

For questions regarding Front Office (Recordings, Marriage License, Probate, Oil and Gas,  etc.) Please contact:

Anthony Romero-Clerk Tech II BOE-Espanola Office

Margie M Pineda-Clerk Tech II-Espanola Office

Jessica Cordova-Clerk Tech II-Tierra Amarilla Office

LillyAnne Garcia-Clerk Tech II-Espanola Office

Amanda Vigil-Clerk Tech II-Tierra Amarilla Office

For questions regarding Elections Please Contact:

Isaac Maestas-Bureau Chief of Election-Tierra Amarilla Office

Angelic Montenegro-Bureau of Election Coordinator-Tierra Amarilla Office

Carla Martinez-Bureau of Election Clerk Tech II-Tierra Amarilla Office

For questions regarding the County Clerk's Website or Facebook Page Please Contact:

Isaac G Maestas-Tierra Amarilla Office (575) 588-7724 ext. 4123


IF YOU WANT TO KEEP UP WITH THE ACTIVITIES AND DAY TO DAY TASKS THAT TAKE PLACE IN THE RAC CLERK'S OFFICE PLEASE FOLLOW AND LIKE OUR PAGE ON FACEBOOK BY CLICKING THE FB ICON BELOW:





CLERK'S PROJECT: RESTORATION

 

Search Records Online:


Click here to:

Helpful Links:

 Two Locations:

 

Espanola Office:

 Rio Arriba County Annex

1122 Industrial Park Road

Espanola, NM 87532

Phone (505) 753-1780

Fax (505) 753-1258

Office Hours

Monday-Friday 8:00am-5:00pm

 

Tierra Amarilla Office:

 Rio Arriba Archive Building

10 State Road 531

Tierra Amarilla, NM 87575

Phone (575) 588-7724

Office Hours

Monday-Friday 8:00am-5:00pm

 

Mailing documents to be recorded?

 

Mail to:  Rio Arriba County Clerk

             P.O. BOX 158

            Tierra Amarilla, NM 87575

 

To process your recording, please send in the correct amount of payment as per NMSA 1978, 14-8-15

 

Please enclose a self-addressed stamped envelope for your document to be returned to you. 

 

Electronic Recording:

 

The Benefits of E-Recording:

  • Documents recorded in minutes
  • Avoid mailing costs, traffic, and wasted time
  • Eliminate check-writing expenses

Note: For the use of businesses, companies, settlement agents, and title agents.

Get Started by Calling 800.460.5657 or visit Simplifile.com 

Or CSC 866.652.0111 or visit

erecording.com


NM Helpful Links:

New Mexico Secretary of State

New Mexico Statutes and Constitution

New Mexico Administrative Code

NMAC Chapter 10 - Elections and Elected Officials

New Mexico Legislature

New Mexico State Senators

New Mexico State Representatives

New Mexico Supreme Court